Research - PM - Executive Summary/Final Report
of projects will have a Final Report as the last Deliverable due.
However, whether the final deliverable takes the form of a final report
or some other product (e.g. a computer model, a pilot plant, etc), it is
mandatory for the project team to document the outcome of the project in
the form of an Executive Summary. The Executive Summary and Final Report
(draft copy) must be tabled at a Reference Group meeting.
Inform readers of the aims of the project, the results obtained, new
knowledge/products generated and the availability of resulting
reports (final and interim), manuals, computer programs, etc.
recommendations to the WRC about action (knowledge dissemination,
technology transfer) to be taken in the light of the results and
products and identify high priority areas for further research .
Guidelines for Preparation
executive summary should not exceed 10 pages. The following information
should be included:
statement setting out the background and motivation for conducting
Detailed statement of the objectives as specified in the contract
summary of the major results and conclusions
the extent to which the contract objectives were reached
the new knowledge contributed by the project
how project outcomes will benefit the user (in a national as
well as local context)
what follow-on actions need to be taken
extent to which capacity development took place
Recommendations for further research, knowledge dissemination and
The format of a Final Report will depend on the nature of the project
and the guidance given by the Reference Group and the WRC's responsible
research manager. Final reports that are recommended for
publishing by the Reference Group may be printed and distributed in
either hardcopy, electronic format or both, depending on the WRC's final
decision. The printing and distribution is funded and undertaken by the
Once the final report has been completed to the satisfaction of the
Reference Group, a copy must be submitted to the WRC in both hardcopy
and electronic form.
WRC research reports are classified in one of the following categories
depending on the nature and quality of the research:
Standard WRC Research reports
These are classified according to the Research Project Number from
which the report originates (e.g. 1234/04).
Technology Transfer (TT) reports
TT publications are regarded as those containing material that is
potentially very useful and immediately applicable to a specific
group of end-users. Such publications are therefore accorded a
different set of numbers to distinguish them from the standard Final
Reports and are laid out in a manner designed to enhance end-user
TT publications may, among others, result from any of the following:
project or a set of projects yielding results that provide a
useful guideline for successful application of an approach or a
process designed to address a critical water-related issue (eg
one or more projects with outputs that allow for compilation of
a manual on an important water-related topic (eg water-borne
project giving rise to an appropriate technology that may have
widespread applicability (eg wetting front detector for
These result from Research conducted by Consultancy agreement. They
are classified according to the related Research Project Number
preceded by the letters KV (e.g. KV 101/98).
Guidelines for Manuscript Preparation . . .
The guidelines apply to the preparation of both hardcopy and electronic
The WRC does not do any formal editing of documents submitted for
publication. The editing responsibility lies with the Project Leader, in
collaboration with the responsible Research Manager.
In the case of TT reports, minimal quality checking will be done by the
WRC. This will take the form of scanning the document for editorial and
typographic errors prior to printing. Documents will be returned to the
Project Leader for correction.
The Project Leader must provide the final print-ready document, together
with all figures, illustrations and tables in place. Two electronic
copies must also be supplied, one in the original word-processing format
and the other in Adobe pdf-format.
This should be submitted to the KSA Coordinator in electronic format
(E-mail) 4 weeks before the scheduled Final Reference Group meeting.
Copies will be distributed to Reference Group members 2 weeks before the
Project duration < 1 year
copy submitted to the KSA Coordinator in electronic format (E-mail) at
least 4 weeks before the scheduled final Reference Group meeting. Copies
will be distributed to Reference Group members at least 2 weeks before
Project duration > 1 year
Penultimate Reference Group meeting
A draft copy of the Contents of the proposed Final report must be
submitted to the KSA Coordinator in electronic format (E-mail) at
least 3 weeks before the scheduled meeting. Copies will be
distributed to Reference Group members at least 2 weeks before the
penultimate meeting. This provides the Reference Group with an
opportunity to preview and advise on the content of the final
report, the order in which chapters should be included, and which
aspects should be published as appendices or as separate documents.
Reference Group meeting
A draft copy of the Final report submitted to the KSA Coordinator in
electronic format (E-mail) at least 4 weeks before the scheduled
meeting. Copies will be distributed to Reference Group members at
least 2 weeks before the final meeting.